Gmail API Usage and Data Policy

Last updated: July 15, 2025

This page explains how Vamo uses Gmail APIs and how we handle your Gmail data in compliance with Google's Workspace API Services User Data Policy and Limited Use requirements.

How We Use Gmail APIs

Vamo is a recruiting and talent search platform that uses Gmail APIs for approved productivity enhancement purposes. Specifically, we use Gmail access to:

  • Email Sequence Management: Send personalized outreach emails to candidates and manage recruitment email campaigns on your behalf
  • Email Template Processing: Help you create and customize recruitment email templates for candidate outreach
  • Recruitment Communication: Facilitate communication between recruiters and candidates through our platform's email features
  • Email Status Tracking: Monitor the delivery status of recruitment emails to improve communication effectiveness

Our use case falls under Google's approved category of "Applications that enhance the email experience for productivity purposes (such as applications for customer relationship management, delayed sending of email or mail merge)."

Data Access and Limited Use Compliance

Important: The use of information received from Gmail APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

What Gmail Data We Access

Vamo only accesses Gmail data that is necessary for our recruiting platform features:

  • Email sending capabilities to send recruitment messages
  • Basic email metadata for tracking delivery status
  • Email template and draft management for recruitment campaigns

What We Do NOT Do

In strict compliance with Google's Limited Use requirements, we explicitly do not:

Use AI/ML models with your Gmail data: We do not use your Gmail data to train, improve, or operate any artificial intelligence or machine learning models
Read email content: We do not read, scan, or analyze the content of your existing emails
Store email messages: We do not store copies of your email messages on our servers
Transfer data to third parties: We do not sell, transfer, or share your Gmail data with advertising platforms, data brokers, or other third parties
Use data for advertising: We do not use your Gmail data for advertising, retargeting, or personalized ads
Access unrelated data: We only access Gmail functionality directly related to our recruiting features

Data Security and Protection

We maintain strict security measures to protect your Gmail data:

Encryption: All data is encrypted in transit using HTTPS and at rest using industry-standard encryption
Limited Access: Only authorized systems and processes can access Gmail API functionality
No Permanent Storage: We do not create permanent copies or databases of your Gmail data
Secure Authentication: OAuth tokens are securely stored and encrypted

Your Control and Rights

You maintain full control over your Gmail data:

Revoke Access: You can revoke Vamo's access to your Gmail account at any time through your Google Account settings
Limited Scope: We only request the minimum Gmail permissions necessary for our recruiting features
Transparency: All Gmail access requests are made in context when you use specific recruiting features
Data Deletion: You can request deletion of any data associated with your account

Approved Use Case Compliance

Vamo's use of Gmail APIs is specifically designed to comply with Google's approved use cases for Gmail API access. Our platform enhances your email experience for recruiting and talent management purposes, which falls under the approved category of productivity applications that provide customer relationship management capabilities.

We do not use Gmail APIs for any prohibited purposes, including but not limited to:

  • Mobile keyboards or input methods
  • One-time or manual email export tools
  • Storing non-email data in Gmail
  • Circumventing Gmail limitations or abuse restrictions
  • Spam or unsolicited commercial mail distribution

Contact and Questions

If you have any questions about how we use Gmail APIs or our data handling practices, please contact us:

Policy Updates

We may update this Gmail usage policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the "Last updated" date above.

This policy should be read in conjunction with our main Privacy Policy, which contains additional information about our data handling practices.